Georgetown Parks & Recreation

Athletic Field Facility Rental Request

*Please Note: A submitted facility rental request form does not guarantee approval of the request.*

*Requests are approved based on availability and rental protocols*

*Applicants will be contacted within 2 business days of submitting a request form.*

Important Dates

Rental Type Description Spring & Summer (February-July) Rental Request Accepted Beginning Fall & Winter (August-January) Rental Request Accepted Beginning Payment
Facility Use Agreement Organizations who have current/signed facility use agreement with Georgetown PARD January 2, 2019 July 1, 2019 Payment is due based on the user agreement
Tournaments 1 to 3 day bookings January 9, 2019 July 8, 2019 A down payment of 25% of the total rental is required at the time of booking. The remaining balance is due 2 weeks prior to the event.
Resident Schools Schools inside Georgetown City Limits January 16, 2019 July 15, 2019 Payment for each rental is due on the 1st of each month.
Non-Resident Schools Schools outside Georgetown City Limits January 23, 2019 July 22, 2019 Payment for each rental is due on the 1st of each month.
Private Groups and Clubs For profit organizations, select ball, individuals No more than 30 days prior to scheduled event No more than 30 days prior to scheduled event Full payment required at the time of booking.

Exceptions to this schedule may be made at the discretion of Georgetown PARD.

Athletic Field Rental Rates

Field Type Field Rate (Hourly) Field Rate (Daily: 6+ Hours) Field Preparation Lights Labor *Deposit
Softball, Soccer, Multipurpose $15/hour/field $120/day/field $30/field $20/hour/field $50/hour (2-man crew, mid-day preps included) $25/day/field
Baseball $30/hour/field $150/day/field $30/field $20/hour/field NA NA

*Deposit option available only for tournament.

Field Reservation Policies and Procedures

These policies may vary between facilities and may be changed at any time throughout the year.  Special privileges or exceptions to policies and procedures must be reviewed and accepted by the Georgetown Parks and Recreation Department.

  • A rental request form must be submitted in order to be considered for a rental. Rental request will be reviewed and approved/denied within 24 hours of submission.
  • All fields must be used for their designed purpose only.  For example, the McMaster softball fields are designed for slow pitch softball only.  Baseball and fast pitch softball is not permitted.
  • All appropriate rental fees or deposits required must be paid to finalize rental. Fees not paid according to policy may result in the loss of the reservation. For a detailed list of all required fees and deposits, please visit the following website.
  • Cancellations will be subject to refund policy and forfeiture of deposits.
  • For safety reasons, field lights must be scheduled 30 minutes before sunset.
  • Glass, amplified music, and pets are prohibited on the premises.
  • Vehicles parked in fire lanes or undesignated areas are subject to being ticketed and towed.
  • Soft toss is not permitted against softball fences.